Privacy Policy
Last updated: 2026-01-07
This Privacy Policy explains how we collect, use, disclose, and protect personal information in connection with our community, events, programs, platforms, and communications (collectively, the "Community"). We are committed to handling personal information appropriately and transparently in accordance with the Act on the Protection of Personal Information of Japan (APPI) and other applicable laws and regulations.
1. Who We Are
This Community is operated by Foundry Labs株式会社, a company incorporated under the laws of Japan, with its principal place of business in Tokyo ("we", "us", or "our"). Foundry Labs operates and supports the Tokyo AI (TAI) ecosystem, an international community focused on AI and deep technology.
For the purposes of the APPI, Foundry Labs株式会社 is the business operator handling personal information.
Contact details:
Email: contact@foundrylabs.co.jp
Address: MIEUX Shibuya Building 8F, 5-3 Maruyamacho, Shibuya, Tokyo, 150-0044, Japan
2. Personal Information We Collect
Depending on how you interact with the Community, we may collect the following categories of personal information:
Identification and contact information: name, email address, organization, job title, country or region of residence
Professional and profile information: LinkedIn or similar professional profile URLs, career history, roles, affiliations, areas of expertise, and other professional background information that you make public or voluntarily provide
Event and participation information: event registrations, attendance records, applications to programs, speaker or contributor information
Communications information: inquiries, emails sent to or received from us, and newsletter engagement
Technical and usage information: IP address, browser type, device information, and basic website or platform access logs
We collect personal information primarily through registration forms, application forms, surveys, event check-ins, online platforms, and direct communications. Where you voluntarily provide links to publicly available professional profiles (such as LinkedIn), we may obtain and use career history and related professional information contained in those profiles.
We do not intentionally collect sensitive personal information unless permitted by law and strictly necessary.
3. Purposes of Use
We use personal information only to the extent necessary to achieve the following purposes:
To plan, manage, and operate community events, programs, and initiatives
To communicate operational, logistical, and informational updates related to events and participation
To manage community membership, engagement, and collaboration
To distribute newsletters and community-related information aligned with our mission
To facilitate connections and collaboration within the ecosystem
To internally organize, tag, segment, or assess participants based on career or professional background information, for the purpose of improving community relevance, programming, and partner or participant matching
To share attendee or participant information with event partners or sponsors where such sharing is relevant to a specific event or initiative
To improve our activities, content, platforms, and overall community experience
To respond to inquiries and requests
To comply with applicable laws, regulations, and guidelines
We will not use personal information beyond these purposes without obtaining prior consent, except where permitted by law.
4. Provision to Third Parties and Entrustment
We do not provide personal information to third parties without prior consent, except where permitted under the APPI, including:
When required by laws or regulations
When necessary to protect a person’s life, body, or property, and it is difficult to obtain consent
When particularly necessary to improve public health or promote the sound growth of children
When cooperating with national or local government bodies or their contractors in performing legally prescribed duties
In addition, personal information of event participants (such as name, affiliation, role, or professional profile information) may be shared with event partners or sponsors where such sharing is relevant to the operation, sponsorship, or objectives of a specific event or initiative.
We may also entrust the handling of personal information, in whole or in part, to service providers (such as event platforms, IT vendors, analytics tools, or communication services) within the scope necessary to achieve the stated purposes. We exercise appropriate supervision over such service providers.
5. Foreign Transfers
As the Community operates internationally, personal information may be handled by service providers or partners located outside Japan. Where this occurs, we take necessary measures in accordance with the APPI, including confirming that appropriate systems for the protection of personal information are in place.
6. Security Measures
We implement necessary and appropriate organizational, technical, and physical security measures to prevent unauthorized access, leakage, loss, or damage of personal information. Access to personal information is limited to personnel who require it for legitimate purposes.
7. Retention
We retain personal information only for as long as necessary to achieve the stated purposes of use, or as required by applicable laws and regulations. When personal information is no longer required, it is securely deleted or anonymized.
8. Requests for Disclosure, Correction, and Suspension of Use
In accordance with the APPI, individuals may request:
Notification of the purposes of use
Disclosure of retained personal data
Correction, addition, or deletion of personal data
Suspension of use, deletion, or cessation of provision to third parties
Requests may be made using the contact details in Section 1. We will respond appropriately and within a reasonable period in accordance with applicable law.
9. Communications and Newsletters
If you register for an event or participate in the Community, we may use your email address to send event-related communications and community newsletters. You may unsubscribe from newsletters at any time using the unsubscribe link included in our emails.
10. Cookies and Access Logs
Our websites may use cookies or similar technologies to ensure functionality, analyze usage, and improve user experience. You may disable cookies through your browser settings, although some features may not function properly as a result.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time in response to changes in our operations, legal requirements, or community activities. The latest version will be made available on our website.
12. Contact
If you have questions or requests regarding this Privacy Policy or our handling of personal information, please contact us at:
contact@foundrylabs.co.jp